AMERICAN VERSATILE HUNTING DOG ASSOCIATION (NAVHDA)
I. NAME, AUTHORIZATION, AND PURPOSE
Section 1. NAME
name of this organization is the Heartland Chapter of the North American
Versatile Hunting Dog Association
Section 2. AUTHORIZATION
a) Heartland Chapter is an authorized Chapter of NAVHDA, which is a
non-profit organization. The Chapter is
pledged to operate within the frame work of the By-Laws and policies of the
b) The Chapter shall not be conducted or operated for profit and no
part of any profits, remainders or residue from the operations, dues or
donations to the Chapter shall inure to the benefit of any member or
the event of dissolution of the Chapter, any remaining assets shall be donated
exclusively to NAVHDA international.
Section 3. PURPOSE
purpose of this Chapter is to foster, improve, promote, and protect the
versatile hunting dog breeds in North America by such activities as:
Sponsoring field tests for
the versatile breeds according to the rules of the Field Test Standards of
clinics, demonstrations and similar activities as a resource to members and
other persons interested in realizing the full potential of the versatile hunting dogs.
Cooperating with other
hunting dog clubs and hunting dog breed clubs that wish to run sanctioned field
tests under the rules of NAVHDA.
II. ACTIVE STATUS, MEMBERSHIP, AND DUES
Section 1. ACTIVE STATUS
remain on active status the Chapter is required to maintain a dues paying membership of not less than ten adult
Section 2. MEMBERSHIP
Membership in the parent
organization (NAVDHA) shall be a prerequisite to membership in Heartland Chapter.
Spouses of active members
and people under eighteen years of age (Junior Members) who are also members of
NAVHDA shall be eligible for membership in Heartland Chapter. Spouses and
Junior Members shall have all privileges and benefits of membership, except Junior
Members do not have voting privileges.
The Executive Council of
Heartland Chapter may expel from the Chapter any member for good cause shown,
such as violation of rules, unsportsmanlike conduct, or other actions that
might bring discredit to the Chapter and NAVHDA. Prior to final action by the
Executive Council, the person in question shall be given an opportunity to
present their case to the Council. If the decision is to expel, no refund of
dues will be made and recommendation will be made to NAVHDA that the parent
organization also expel the individual.
Section 3. DUES
Membership dues will be
established annually by the Chapter Executive Council and will be for a full
calendar year. A reduced rate will be offered to spouses of active members and
to Junior Members.
Dues must be paid
on or before the day of the Annual Meeting or
membership is considered terminated. Dues paid after September 1 for incoming
members shall be deemed adequate for the balance of the year in which they are
paid and for the next succeeding year.
III. EXECUTIVE COUNCIL AND DUTIES
Section 1. EXECUTIVE COUNCIL
Executive Council of Heartland Chapter shall consist of the four elected
officers; President, Vice President, Secretary, and Treasurer. The Executive Council shall also include the
immediate Past President. The
Director of Training, and a Director of Publications are to be appointed by the
Executive Council. These two Directors shall
have a vote in all executive business conducted by the Council. The Council
will have the ability to appoint up to 3 additional voting directors without
vote from the general body, if business dictates it. Additionally, if there are
2 members from the same household on the board, only the senior position holder
will have a formal vote. Seniority is in the order listed below. In the event of a tie vote on the Council, the
member at large with the longest continuous seniority in the chapter that is
not on the board shall cast the tie breaking vote.
Section 2. DUTIES
President: The President is the
chief executive of the Chapter. The President chairs Executive Council and
general membership meetings, appoints ad hoc committees as required and, with
the advice and consent of the Executive Council appoints persons to fill
vacancies occurring within the Council. He also acts as the principle liaison
officer between the Chapter and NAVHDA.
Vice President: The
Vice President assumes the office of President in the event of a vacancy, acts
for the President during the temporary absence of the President and performs
such other duties as may be assigned by the President.
Secretary: The Secretary shall be
responsible for Chapter correspondence, mailings, administrative records and
reports, minutes of meetings and other administrative business of the Chapter.
Treasurer: The Treasurer shall
maintain the financial records of the Chapter receive and disburse monies and
prepare financial statements.
President: Provide advice and counsel to the Executive
Council. Other duties or special projects as assigned by the President.
Director of Training: The
Director of Training shall be responsible for recommending to the Executive
Council plans and ideas for training days, training clinics, demonstrations and
similar activities and for overseeing the execution of approved plans and
programs in this category.
Director of Publication: The
Director of Publication is responsible for the preparation of Chapter
newsletters and narrative reports of Chapter events for other publications. They are also responsible for providing
current information to the webmaster for publication to the chapter website.
Section 1. FREQUENCY
of officers shall be held biannually. The President and Secretary will be
elected on the even numbered years, and
the Vice-President and Treasurer will be elected on the odd numbered years.
Section 2. TERM OF OFFICE
term of Office shall be two (2) years. Newly elected officers shall be
installed immediately following the election.
Section 3. NOMINATIONS
Nominees must have been a
member of Heartland Chapter for a minimum of one year at the time of nomination
and must have reached their twenty-first birthday.
The Executive Council
shall serve as the Nominating Committee
The Nominating Committee
shall present a slate of candidates for each office up for election no later
than January 1.
Any member in good
standing, who has been an adult member of the Chapter for a minimum of one year,
may nominate another.
In addition, any member
who is nominated in accordance with Article IV, Section 3. Part d., for an
office must be seconded by another members and the nominee must accept the
Section 4. VOTING
Elections and amendments and changes
to the By-laws will be conducted by a method selected by the Executive Council.
A simple majority shall
determine the successful candidate in each case. In the event of a tie vote,
the candidate who has been a member of the Chapter for the longest period shall
be declared the winner.
Ballots, if used, will be kept on file for a period of one year
following the election.
Section 5. DELEGATE TO NAVHDA
Article VII, Section 3 of
the NAVHDA By-Laws (Revised 1977) provides for attendance of a Chapter delegate
at the annual meeting of NAVHDA, with voting privileges on all executive
business conducted at the meeting.
When deemed advisable and
feasible, the Executive Council of Heartland Chapter will select a member of
the Chapter to attend. This delegate shall be in addition to any member who
might also be serving on the NAVHDA Executive Council.
V. FIELD TESTS
Section 1. RULES
Tests conducted by Heartland Chapter shall be conducted with prior NAVHDA sanction and in accordance with the NAVHDA
test rules then pertaining.
Section 2. AWARDS
for the Natural Ability and Utility Preparatory and Utility Tests will be limited
to simple awards, every dog qualifying will receive the same award, and no
other trophies other than those mentioned will be awarded. No monetary awards
will be given at any test.
Section 3. ENTRY FEES
fees for field tests sponsored by the Chapter will be established by the
Executive Council for each test.
VI. BUSINESS PROCEDURES
Section 1. MOTIONS
for consideration by the Executive Council shall be presented to the secretary
in the form of a typed document, no hand written motions will be accepted. Any
adult member may make a motion at any time. Motions before the Executive
Council will be decided by a simple majority.
Section 2. BY-LAW AMENDMENTS
to the By-Laws shall be voted upon as heretofore set forth for motions provided, however, that it shall require
two-thirds majority of the membership voting to pass a By-Law amendment.
Section 3. MEETINGS
a. The Executive Council shall meet at the call of the President.
b. The Chapter shall conduct an Annual General Membership Meeting
open to all members. The meeting will be held in February if possible.
c. To the extent practicable, meetings will be conducted according to
Robert's Rules of Order.
a. Any bank account established with Heartland Chapter funds requires
the prior approval of the Executive Council.
b. The Chapter bank account shall have two (2) authorized
signers. One will be the Treasurer and
the second signer shall be a designated member of the Executive Council. Either signer may authorize disbursement of
c. Should the unencumbered balance of the Chapter Treasury exceed an
amount estimated by the Executive Council to be sufficient for the next year's
budgetary requirements; the Executive Council may transfer the excess to a
savings account. Withdrawals from
savings accounts shall require approval of the Executive Council in each case.
d. The Treasurer shall publish a financial statement prior to the
annual meeting each year. Prior to publication, the annual financial statement
will be reviewed by at least one other member of the Executive Council.
e. Heartland Chapter shall at all times maintain a liability
insurance policy in the amount deemed necessary by the Executive Council.